Events Funded and Specific Guidelines:

1)        SUN Provincial Annual Meeting

            a) Banquet fee is NOT reimbursed.

2)        SUN Provincial Education Day

3)        SUN Bargaining Conference

Policy for All Events:

If SUN Provincial Funding is available, you must Register yourself with SUN Provincial and apply for funding with Local 75 to qualify. 

Funding for each event is determined through budget preparations and is based on strategic goals of the organization.

To apply for Local 75 funding, you must complete a Local 75 online application form. Members will be emailed confirmation when an application is submitted.

Must be a Local 75 member to apply for funding (POLICY 001-M-2018, specifically 1.4 defines criteria).

Preference will be given first to executive members, second to members attending three (3) meetings*. If additional spots remain, random selection to determine who is funded.

*Three (3) General meetings and/or be active on a Local 75 committee, attending three (3) meetings of their committee in the twelve (12) months preceding the registration deadline to be eligible for funding. A combination of committee/general meetings will be acceptable.

2.1       If selected for Event, member is responsible to get LOA form for scheduled shifts from Local office once approval received by the PR and Education Chair or delegate.

 If attending on a day off, the Local pays you directly.

 TD1 on file at the Local is required.

2.2       Parking, if required, shall be reimbursed for reasonable parking expenses, receipts required.

2.3       If hotel is required for multi-day event, the Local will book a “block of rooms” at a selected hotel and members will be responsible to book a room from said block.  Booking and payment for accommodations shall be the responsibility of the member.  Receipts are required for reimbursement.

Funding for accommodation shall be on the basis of two (2) members sharing a room. Members may request single occupancy and shall be responsible for one-half (1/2) of the cost of the room if granted.  Funding for accommodation will consider gender and members accompanied by young children who requires direct member care.

Meals will not be reimbursed by the Local.

2.4       Transportation stipend of $50.00 for attending the SUN annual meeting (only if outside of Saskatoon).

2.5       Salary continuance shall be paid for scheduled shifts (Paid Union leaves) for one (1) shift per day of the event. If attending on a day off the Local pays you directly for eight (8) hours at the current salary step.

Paid union leave may be taken on the day immediately preceding the event (evening or night) and may include the final day of the event. All paid union leaves shall be approved by a Local Executive member.

Members who do not attend in whole will be paid for hours of attendance only.

If a member in attendance needs to leave a meeting due to illness or pressing necessity while on authorized SUN business, they must notify the designated Local representative. If member is on a day off, they will be paid in accordance with this policy. If a member is on a paid union leave, they are required to submit the appropriate leave with the employer.

2.6       Expense Form (will be given out at Event)

You must fill out the expense form (green sheet) with your designated Local representative for the event attended. MEMBERS ARE RESPONSIBLE to submit all receipts. Completed expense form & receipts MUST be received within thirty (30) days of event completion. NO LATE submissions will be accepted.

Payment to follow within four to six (4-6) weeks of event.

2.7      Expectations

1. Members are expected to attend all portions of the meeting, workshop, school, or convention. If for any reason the member must be absent for a portion of the event, it is the member’s responsibility to notify the designated Local representative. Members are expected to provide notification as soon as possible.
2. Members attending funded events are expected to participate in the assigned work.
3. Members must sign in with the designated Local representative daily. This may include an AM sign in and a PM sign in and/or other action as directed by the Local.  
4. PLEASE NOTE: IF YOU DO NOT SIGN IN YOU WILL NOT BE PAID FOR THE PERIOD MISSED.  THIS IS THE MEMBER’S RESPONSIBILITY.

2.8      Attendance Policy

If you need to cancel your attendance to an event it must be done seven (7) days prior to the start of event. If unable to cancel by seven (7) days prior and without extenuating circumstances, it will inhibit you from applying for Local funding for a period of twelve (12) months, including the same event the following year. The member may choose to attend three (3) general and/or committee meetings post this event which will nullify the above.

Members are responsible for all cancellation fees or charges.

Please Note: if member/Local able to replace attendee with no financial loss to the Local, no loss of future privileges for conference funding will occur. 

*Waiting list members will have priority throughout the process *

*All extenuating circumstances will be considered. The Local Executive will review individual applications and have the final decision regarding future privileges.